There has never been a better time to harness the flexibility and convenience of this utility than now. Google Drive will streamline your workflow and enable you to work from anywhere in the world you can get an Internet connection on a reasonable device (phone, tablet, laptop or desktop).
UWF has a legacy file-storage system which is automatically assigned to you upon the creation of your ArgoNet account. This is the "H:" drive. This technology is slowly becoming difficult to access remotely and burdensome to maintain and support. Google Drive File Stream can help you escape these limitations.
Why you want to use Google Drive for work (remote or not)
- Unlimited storage
- Easy to access remotely
- Accessible world-wide (easy to keep secure with permissions)
- You can work with FERPA information in Google Drive
- Get to your files and work with them in multiple different devices
- Works with ArgoApps (Google drive is automatically accessible from ArgoApps apps)
- Can be used just like a mapped drive (like H:) via Google Drive File Stream
- You are helping all of us reduce the burden on our resources and older hardware
What should the H: drive be used for now?
- Export Controlled information (usually pertaining to research efforts)
- Specialized situations with extremely large files (greater than 5 TB) or extremely large numbers of files
How to prepare your H: Drive to move to Google Drive
There are two primary reasons you want to prepare your H: Drive before moving the data to Google Drive:
- You may be able to reduce the number of files you have thus quickening the process for you and for ITS
In either case there are things you an do to still make this feasible:
- Delete any files you simply no longer need (old back-ups from years ago? Pictures, Music or Video not related to work?)
- Scan your H: drive with Spirion to ensure you don't have SSNs in your H: drive. Sometimes these files are just forgotten or were temporary work-product. Old Tax returns?
- If you do have files with SSNs or CCNs you need to keep that don't exist in a central database or "Datahub", but don't work with on a day-to-day fashion, you should encrypt them before moving them to the Cloud.
How do I Move my files from the H: Drive to my Google Drive?
The process is simple and ITS will provide assistance throughout. Follow these steps:
- Submit a Service Desk Request asking for your H: Drive to be moved/migrated to your Google Drive. ITS will contact you to determine if you are a good candidate for this and work with you to prepare your H: and Google Drive for the migration.
- ITS will move your files to your Google Drive (this process could take a few hours to a couple of days depending on how much data you have).
- ITS will help you prepare your computer for accessing Google Drive via Google Drive File Stream if it is an appropriate solution for your workflow.
- Your H drive will still exist in a limited capacity but even after returning to campus you should continue to use your Google drive as a primary storage for individual work files.
Your files will be moved to your Google Drive.
If you have significant bandwidth needs regarding storage, you may not be a good candidate for this solution. However ITS may be able to help you with a specific solution to your workflow and still be able to move your H: drive to Google Drive for the rest of your files.
Mostly any type of file. Click here for more information on the types of files you can store in Google Drive.
Yes, but we prefer to do this as a project. For now, we're concentrating on helping individual employees move their files to Google Drive. If you need a Departmental account moved please put in a regular ITREQ Service Desk Request