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The direct supervisors of the various UWF tutoring services must follow this procedure to give their respective new hires permission to have certain privileges in GradesFirst. New hires without the proper permissions may not be able to schedule appointments, look up a student's UWF ID number, or create reports.


Step 1

The direct supervisors of the various UWF tutoring services should already have the "Tutor Administrator" user role in GradesFirst.  To determine if these supervisors have the "Tutor Administrator" role, they should contact ITS.  As of August 19, 2014, the following supervisors should have the "Tutor Administrator" user role:

Mamie Hixon, Writing Lab Director
Patricia (Varlene) Hartley, ACE Lab Coordinator

Step 2

Have a list of new hires handy.  You will need their names and UWF Gmail address (e.g., abc12).

Step 3

Open any web browser (Internet Explorer, Firefox, Chrome, Safari, etc.).  Go to  Log in.

Step 4

Click on the magnifying glass in the top right corner of the screen.

magnifying glass button

Step 5

The magnifying glass should have changed into a search field.  Type the UWF Gmail of a new hire in this field (e.g., abc12).  When you are finished typing, only one result should appear below the search field, and the search result should contain the new hire's name and the last four digits of his or her UWF student ID number.  Click the result if it is correct.

*If typing the UWF Gmail address doesn't yield the correct result, delete the address and type the student's first and last name.

search field

Step 6

The new hire's profile page should appear.  Click on the "Edit User Settings" link on the right side of the screen.

Edit User Settings link

Step 7

You should be on the "Edit (Student)" page.  Click on the "Roles" heading on the right side of the screen.

Roles expand item

Step 8

A menu should extend from the "Roles" heading.  Check the box beside the "Tutor" role.

Tutor checkbox

Step 9

Scroll down to the bottom of the page.  Click the blue "Save Changes to User" button.

Save Changes to User button

Step 10

The new hire should now be able to create his or her own availability so that students can request and schedule appointments with him or her.  

The new hire should review Creating, copying, editing, and deleting your availability as a tutor in GradesFirst.

Step 11

To add more new hires, go back to step 4 and repeat the instructions.