Overview

Signing in to Zoom

Active UWF students and staff have access to a UWF Zoom license.  But these active users need to log in to Zoom before attempting to schedule or join Zoom meetings.

There are a number of ways to log in to Zoom.

Sign in from MyUWF

1. Go to MyUWF and log in.
2. Search for Zoom and open the app.
3. Click Sign in.
   

Sign in from Zoom.us

1. Go to Zoom.us.
2. Click Sign In.
   
   
   
3. Click SSO.
   
   
   
4. Enter uwf and click Continue.
   
   
   
5. Provide your credentials on the MyUWF login screen that appears.

Joining a Zoom Meeting

Join from Zoom Portal

1. Open Chrome.
2. Go to uwf.zoom.us/join.
3. Enter your meeting ID provided by the host/organizer.
   
4. Click Join.
   • If this is your first time joining from Google Chrome, you will be asked to open the Zoom client to join the meeting.
   • You can check Always open these types of links in the associated app to skip this step in the future.
   • Click Open Zoom Meetings (PC) or Open zoom.us (Mac).
     

Join from Zoom email invitation

1. Click the join link in your email or calendar invitation.

Join from Zoom application

1. Open the Zoom desktop client.
2. Join a meeting using one of these methods:
   • Click Join a Meeting if you want to join without signing in.
     
   • Sign in to Zoom then click Join.
     
3. Enter the meeting ID number and your display name.
   • If you're signed in, change your name if you don't want your default name to appear.
   • If you're not signed in, enter a display name.
     
4. Select if you would like to connect audio and/or video and click Join.

Scheduling a Zoom Meeting

1. Sign in to the Zoom web portal.
2. Click Meetings, and click Schedule A New Meeting.
3. Select the meeting options.
4. Click Save to finish.

Meeting Controls

Once you have started or joined a meeting, you can access the meeting controls located at the bottom of the meeting window (move your mouse in the Zoom window to display meeting controls).

Learn more about meeting controls for hosts, co-hosts, and attendees. You can also join a test meeting to familiarize yourself with meeting controls before joining a scheduled meeting.

Sharing Content with Participants

1. Click the Share Screen button located in your meeting controls.
   
2. Select one of these screen share options:
   • Basic: Share your entire desktop, specific application window, whiteboard, or iPhone/iPad screen.
     
   • Advanced
     • Portion of Screen: Share a portion of your screen represented by a green border. 
       
     • Music or Computer Sound Only: Only share your computer's audio (your selected speaker in your audio settings).
       
     • Content from 2nd Camera: Share a secondary camera connected to your computer; for example, a document camera or the integrated camera on your laptop.
       
   • Files: Share a file from a third-party sharing service like Google Drive or Microsoft OneDrive. Follow the on-screen prompts to sign in to the third-party service and grant Zoom access.
     Note: Alternatively, you can open the file in a web browser then share the browser window. For example, to share a Google doc, open the doc in Chrome, then share the Chrome window. The end result is the same as using the sharing options in the Files tab.
3. (Optional) Enable these features:
   • Check Share Computer Sound: If you check this option, any sound played by your computer will be shared in the meeting.
   • Check Optimize for full screen video clip: Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
4. Click Share.
   • Zoom will automatically switch to full screen to optimize the shared screen view. To exit full-screen, click Exit Full Screen in the top-right corner or press the Esc key. 
   • To disable automatic full screen when viewing a shared screen, disable this option in your desktop client settings: Enter full screen automatically when a participant shares screen.
   • If you selected Portion of Screen, customize the screen portion by dragging or resizing the green border.
   • If you selected Content from 2nd Camera, click Switch Camera in the top-left corner to switch the shared camera.

Share screen menu

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

• Mute/Unmute: Mute or unmute your microphone.
• Start/Stop Video: Start or stop your in-meeting video.
• Participants/Manage Participants: View or manage the participants (if the host).
• New Share: Start a new screen share. You will be prompted to select which screen you want to share again.
• Pause Share: Pause your current shared screen.
• Annotate / Whiteboard: Display annotation tools for drawing, adding text, etc.
• More: Hover over more for additional options.
  
  • Chat: Open the chat window.
  • Invite: Invite others to join the meeting.
  • Record: Start recording locally or to the cloud.
  • Allow/Disable participants annotation: Allow or prevent the participants from annotating on your shared screen.
  • Show/Hide Names of Annotators: Show or hide the participants' name when they are annotating on a screen share. If set to show, the participant's name will briefly display beside their annotation.
    
  • Live on Workplace by Facebook: Share your meeting or webinar on Workplace by Facebook. Learn more about live-streaming a webinar. Learn more about live-streaming a meeting.
  • Optimize Share for Full-screen Video Clip: Start optimizing for a video clip in full screen mode.
    Note: Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share.
  • End Meeting:  Leave the meeting or end the meeting for all participants.

Using Zoom in an eClassroom

1. Power on the eClassroom system and prepare it for use via the Crestron touch panel (see your room's quick start guide for instructions)
2. Log in to the lectern PC
3. Launch the Zoom app via the Zoom desktop icon.
   
4. Sign into Zoom using the SSO button
   
5. Enter uwf for the company domain URL.
   
6. Select Continue.
7. Enter your Argonet credentials at the UWF login screen.
8. Log in.
9. Select Open.
   
   
   
10. Once you have launched your meeting, click Join with Computer Audio.
    
11. Click the ^ carat next to the mute button and verify that the following speaker and microphone settings are selected:
    Microphone should be set to Line In or Speakerphone.
    Speaker should be set to Crestron.
    
12. Click Start video
    
    

Room-to-Room Zoom sessions

In situations where students may be in another classroom, we recommend having a facilitator join the Zoom meeting from the other classroom's lectern PC.

FAQs

Additional Resources

Online guides

Zoom has created some online guides for instructors and students:

• An Educator’s Guide to Using Zoom in the Classroom
• A Parent & Student’s Guide to Using Zoom for Learning

PDFs

The following PDFs are provided by Zoom as reference guides and to assist with providing best online practices/etiquette:

• Zoom Meetings Training Reference Guide.pdf
• Zoom Webinars Training Reference Guide.pdf
• Zoom Online Event Best Practices.pdf

Who to contact for support

Please contact the UWF ITS Help Desk first.  Your issue may relate to something that only the UWF ITS Help Desk can resolve.

If you've contacted the UWF ITS Help Desk and they have determined they are unable to resolve the issue, then they'll have you contact Zoom Support directly, either via Zoom's Chat Support feature, or Zoom's Submit a request feature.