This topic is dedicated to making sure you find the answers you need to your GIS-related questions as quickly as possible. UWF provides many information resources; knowing where they are and when to utilize them is key to a successful experience with GIS at UWF. We would recommend keeping this page readily accessible.
Cooler Heads Prevail - Steps on Effective Troubleshooting in GIS
We expect students to become familiar with many new and complex software tools in a short amount of time. Tools such as eLearning, ArgoApps, ArcGIS for Desktop, Photoshop, etc.can feel overwhelming when you first encounter them. These tools are built to handle complex tasks that often require complex steps to complete. It can be frustrating when you follow each step appropriately and the software still behaves erratically. When you experience issues with these tools (really any software or application), take a moment to calm down before taking steps necessary to solve the problem. Remember that there are many people here to support you during those frustrating times. Know that there is a solution and you will find it soon enough.
Make sure to have as much information in your possession as to what the issue actually is before reaching out for help. This entire process works most efficiently if you are armed with as much relevant information as possible. The following shows the order in which you can come to a solution to your query; most of the time, you will find that completing the first two steps will lead you to success.
Review steps you made that lead to the error / issue
This is not only good for you to get a better understanding of what occurred, but if you do need to reach out to others, you can provide them with step-by-step instructions on how to recreate the issue.
Review provided course documentation
As we navigate through many complex GIS concepts and projects, our brains may poorly catalog the sometimes dense visual information we are provided, especially if we have other concerns in our lives. Acknowledge this lack of focus, refocus yourself, start at the beginning of the section and walk through each step slowly. Verify each step is completed properly before moving on to the next. If this does not work, refer to textbooks or other online references to help guide you.
Refer to software help documentation / online searching
ArcGIS has a massive help section available to you, regardless of the version of the application you are using. They also have a very useful forum community called GeoNet; once accepted you will be able to find answers to questions, post questions to the developers themselves, etc.
Performing a well-constructed Google query will take you to any number of GIS forums from across the world; StackExchange’s GIS forum is a common endpoint for many GIS users (even professionals).
When reaching out to your fellow classmates, you should have gone through the first couple steps provided above; this means that you are prepared to provide a coherent query for others to explore in order to collectively come to a solution to the issue you have presented.
- A topic / thread title that clearly defines the issue in 5 - 10 words
- Example: “Section 1, Step 6: Cannot complete Buffer Analysis”
- A coherent representation of the issue, along with screenshots
- Provide step-by-step instructions on how to recreate the issue. Also, provide as many relevant screenshots as necessary (see video below for how to take a screenshot and edit it for use within the Discussion Boards).
Contact your GIS Instructor
When you are ready to reach out to your instructor(s), just as in the Discussion Boards, present your issue with only the relevant information, steps, and screenshots.
- Subject line should be short and to the point. Include your course section.
- Example: “GIS4043L online - Lab 4 - Sect 1 Step 6: Buffer Analysis Error”
- If it is time-sensitive, make sure to put [IMPORTANT] or [URGENT] in the subject line
- Example: “[URGENT] GIS4043L - Family Emergency”
- Within the body, provide step-by-step instructions on how to recreate the issue, including relevant screenshots (refer to video above on how to take / edit screenshots).
- Provide links to methods you have tried to solve the issue via online research (Google, GeoNet, etc.)
Contact UWF ITS Help Desk
Building 79, Phone 850.474.2075, Email firstname.lastname@example.org
If the issue you are experiencing is not methodological in nature, it may be a hardware or software fault that is outside of your capabilities to mend. This is when you should contact the UWF ITS HelpDesk. Here are some common issues you may encounter that would require help from ITS and not your GIS Instructor:
- Logging into ArgoApps, eLearning, or Confluence
- Network connectivity issues, including ArgoAir
- Your UWF Student Gmail account access
- Microsoft Office 365 software glitches and random shutdowns
- Google Drive File Stream
When contacting the UWF ITS HelpDesk, you will need to be able to succinctly describe the issue you are experiencing; again, this is why the first two tips on troubleshooting are so vital - focus on these will make the rest of the steps so much more rewarding in the case you must use them. Besides a strong grasp on your experience of the issue, have the following available when contacting ITS:
- Your UWF user name
- Contact information
- Previously provided ticket number (if you are returning)
Be prepared that the IT staff may need access to your local machine through remote methods; make sure all unnecessary windows and applications (including messaging apps such as Google Hangouts) are closed down if you do not wish them to be viewed.
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