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Overview

The health and safety on our campus is a shared responsibility for all involved.  All employees, students, vendors, and visitors will be subject to new policies, procedures, and oversight designed to promote a safer and healthier environment for teaching, learning, and working. 

Compliance

Pre-Screening

All employees returning to their work location for work are required to take a UWF COVID-19 Pre-screening Return to Work Questionnaire (“pre-screening survey”) each day prior to coming to their work location. An email notification reminder will be sent to all employees by 4:30am each day.  The pre-screening survey will be located on MyUWF.  The pre-screening survey can be accessed via computer or mobile device.  Each employee will receive further instructions  based upon the employee’s responses to the  questions.


Employees are not authorized to return to their work location unless or until the employee completes the pre-screening survey each day.  If an employee does not complete the daily  pre-screening survey for any reason and is required to return to their work location for work, the supervisor or department head shall immediately instruct  the employee to complete the pre-screening survey.  If an employee returns to their work location for work without first completing the pre-screening survey, then the employee will be at their work location without authorization.  If an employee refuses for any reason to complete the pre-screening survey each day before returning to their work location, then the employee shall be placed on administrative leave without pay until the pre-screening survey is completed.  Any employee who returns to their work location without first completing the pre-screening survey or who refuses to complete the pre-screening survey may also be subject to disciplinary action including, but not limited to dismissal.  Disciplinary action for employees covered by a collective bargaining agreement will be governed in accordance with the respective terms of the collective bargaining agreement governing their conduct.

Training

All employees returning to their work locations are required to participate in the COVID-19 Employee Training Module, located in SCOOP before returning to campus. This module includes a video presentation with a quiz.

Employees are not authorized to return to their work location for work unless or until the employee completes the COVID-19 Employee Training Module (“COVID-19 Training”).   If an employee  returns to their work location does not complete the COVID-19  Training, the supervisor or department head shall  immediately instruct the  employee  to complete the COVID-19  Training and to complete the training as soon as possible.    If an employee returns to campus without first completing the COVID-19 Training or otherwise refuses to complete the COVID-19 Training, then the employee will be at their work location without authorization.  If the employee refuses to complete the COVID-19 Training or fails to complete the training as soon as possible then the employee shall be placed on administrative leave without pay until the training is completed.    If an employee returns their work location before completing the COVID-19 Training, the employee shall be subject to disciplinary action up to and including dismissal.  Disciplinary action for employees covered by a collective bargaining agreement will be governed in accordance with the respective terms of the collective bargaining agreement governing their conduct.

Employee Responsibility for Working Safely

The University is supplying each employee as they return to work with a face covering, a bottle of hand sanitizer, and sterilizing wipes. 

A face covering (disposable or cloth) will be required everywhere on campus and other UWF locations except when in a private office, a work area separated by six (6) feet from others or in an outdoor area separated by at least six (6) feet from others.  If a person is not using a face covering (disposable or cloth), the person will be asked to put one on or leave the area to help maintain the safety of our employees and students.  While face coverings may provide the wearer with some protection, their primary purpose is to decrease the risk of spreading viruses and other respiratory diseases by protecting people exposed to the wearer, as the wearer may not be showing outward signs of infection.

Maintain social distancing at all times while conducting business at your work location.  

  • Stay six feet (about 2 arms’ length) from other people
  • Do not gather in groups
  • Stay out of crowded places and avoid mass gatherings

Washing hands aids in keeping employees healthy and preventing the spread of COVID-19 to our coworkers that we care about.  All employees should adhere to the following CDC recommendations washing hands.

  • Wash your hands often with soap and water for at least 20 seconds especially after have been in a public place, or after blowing your nose, coughing, or sneezing.
  • If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them dry until they feel dry.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.

If an employee is feeling sick, they must stay home until better.  The employee should consult with their health care provider if necessary.

Employees should stay home and immediately contact their supervisor and Human Resources at hr@uwf.edu if they answer “Yes” to any of the questions below:

  • Do you have any signs of respiratory infection - cough, shortness of breath?
  • Do you have any signs of illness - fever, chills, repeated shaking with chills, muscle pain, headache, sore throat, new loss of taste or smell?
  • Have you had any contact with any person(s) known to be infected with COVID-19 within the past 14 days that you have not reported to your supervisor or Human Resources?
  • Have you been tested due to symptoms of COVID-19 or tested positive for COVID-19 and NOT reported to your supervisor or Human Resources?

If an employee does not comply with a directive for wearing an appropriate face mask/covering in their work area, does not follow social distancing requirements, or otherwise does not comply with work safely requirements, the supervisor should direct the person to leave the work location immediately and contact Human Resources for consultation.  If the employee refuses to leave the work area, the supervisor should contact the Police Department to escort the employee from the work location.   The employee’s behavior may be considered disruptive under the UWF HR-22.00-2004/07, Standards of Conduct, policy. 

An employee who exhibits signs of illness at work will be sent home by the supervisor.  If the employee does not comply with the directive to leave the work location, the supervisor should contact Human Resources for consultation.  If the employee refuses to leave the work area, the supervisor should contact the Police Department to escort the employee from the work location.  

An employee who fails to comply with the working safety requirements are subject to counseling or disciplinary action, up to and including dismissal. Disciplinary action for employees covered by a collective bargaining agreement will be governed in accordance with the respective terms of the collective bargaining agreement governing their conduct.

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